Code of Conduct

This is a live document, and will be updated regularly. It was last updated on 11 April 2021 at 7:33 pm. If you have any comments or feedback please use the contact form.

Harassment

A full anti-harassment policy has been adopted by Eastercon22, the full version of which can be found in this document.

Why does Eastercon 22 need an anti-harassment policy?

We have implemented an anti-harassment policy in response to widespread reports of harassment in geek communities and at conventions around the world. There are a multitude of reports and references that are easily searchable on the Internet. The anti-harassment policy applies to all in attendance at Eastercon, including guests of honour, and covers behaviour towards hotel staff as well as members.

We are bound by the Equality Act 2010, including the list of protected characteristics, which can be found here https://www.equalityhumanrights.com/en/equality-act/protected-characteristics

Anti-harassment Policy

Eastercon is intended to be a safe place for all the diverse people in our community to spend a weekend talking, watching and interacting with all things SF/F related.

We define harassment as including (but not limited to) the following:

  • uninvited physical contact
  • uninvited attention
  • deliberate intimidation, stalking, following
  • offensive verbal comments. These may be related to (but not exclusively related to) gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion; and include rape “jokes”.
  • wearing t-shirts or badges that are well known to be offensive, or the wearer has been asked to remove in the past; refusing to remove items that are pointed out to the wearer as offensive by the committee or a representative of the committee.
  • taking a photograph or recording someone without their express permission
  • sustained disruption of talks or other events
  • Deliberate dead-naming or misgendering
  • Tone-policing of marginalised people
  • targeting with abusive comments through social media or other electronic means

We ask you to be sensitive to the fact that what you do not see as harassing behaviour, others may view as such and you could be asked to stop what you are doing. You must do so immediately. However harmless your initial intent, such as believing it was a mutually enjoyable joke, if you persist, then your intention is to harass.

If we receive a formal complaint, we will ask the harasser to stop. If they do not, we will take further action.

Ultimately, we ask you to please be on your best behaviour.

Where to go if you’re being harassed.

If you are being harassed, or you notice that someone else is being harassed, or you have any other concerns, please contact Ops immediately. <The Ops room location will be added once we have confirmed a venue>

At the time of writing, we are working to provide some form of service whereby you can, if you want to, talk to someone about your harassment without necessarily making a report. This will either be a Listening Service, or a mobile number of someone you can speak to confidentially.

If you are being harassed by a member of the Con team or a volunteer: an independent listener will be appointed and their name will appear here.

Convention staff will be happy to help participants contact hotel security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the convention.

You do not have to give us details of the harassment and can choose whether or not to report. If you wish to report, we will take details of the harassment and work with you to respond to the issue in a way that assists you in feeling safe and maintains the safety of the wider convention environment, as well as enforcing our anti-harassment policy. If you report a serious criminal matter, please be aware that we may be obliged to contact the police. We would however take into account any concerns you may have around involving them.

We expect participants to follow these rules throughout the hotel and at all social events.

Should anything come to a dispute (which we fervently hope it will not), the committee will remain the final arbiters of what is harassment. In the unlikely event that someone is asked to leave the convention because of a dispute, this will be done without refund of membership or any other costs incurred.

We acknowledge the help of Milena Popova, PunctuationCon, Ytterbium, Nine Worlds and other conventions in the development of this code of conduct.

Anti-racism statement

Racism is present across all sections of society, including our own fannish communities. Eastercon22 is committed to being as close to oppression free as possible, and central to this is our policy on racism, including prejudice, bias, the expression of privilege, aggressions, and microaggressions. This includes contributions made in discussion sessions and also things said to and about other Eastercon22 members as well as members of the public.

During the convention we want to ensure no one is talked over, ignored, or dismissed. We are committed to making Eastercon22 as accessible as we can to people from all racial and ethnic backgrounds.

Anti-sexism statement

This statement applies to all women and should be read alongside the anti-harassment policy above. We recognise that, as in the wider community, fandom can be unwelcoming and unsafe for women. Eastercon22 is committed to being as close to oppression free as possible, and central to this is our policy on sexism, including bias, the expression of privilege, aggression and microaggressions. We will not tolerate gender-based slurs, the questioning of gender, deliberate misgendering, or jokes based on misogyny. We aim to have panel equality on the programme.

Badges

Eastercon22 is only open to members who have attending memberships, day memberships or other passes issued by the convention. All members must wear their badge while in the convention space, in a way that makes it clearly visible. All members must be able to present their badge when challenged by convention staff and volunteers. The person to whom a badge is issued is responsible for its use. Badges are not transferable and if a badge is lost, there will be a small charge to cover administration.

Children at the convention

Children aged 6 and older must have a purchased child membership or day membership for the convention, while children under 5 must be registered as infants. All children under 12 must be accompanied by a responsible guardian.

All children registered as Junior members may move around the convention and can participate in items appropriate to their age. If a Junior member is being disruptive or they are attempting to gain access to age-inappropriate activities, their Junior status will be downgraded to Child and they will be required to be accompanied at all times by a responsible guardian. The decision to downgrade will be taken by a committee member and the decision is final.

Child safeguarding

We have members of the Convention Committee who hold DBS checks, but for child protection reasons, a parent or guardian should remain with children during all workshops and child-friendly programme items. A named safeguarding officer will be appointed and their name will appear here.

General Rating of the Convention

All convention areas are open to members of all ages, with the exception of events, exhibits or items that are specifically noted to be inappropriate for minors and to which access is controlled.

Privacy, Photographs, and Electronic Recordings

Please be aware that photography, video and/or audio recordings are frequently made by Eastercon22 during proceedings. The likenesses of convention attendees and members may appear in those recordings. Attendees and members agree to assign without compensation the use of their likeness in promotional material. At the time of writing we hope to be an in-person convention. This guidance will be revised in light of any on-line con content.

Personal Photography/Recordings

Please be polite and ask before taking photographs or recordings of members and attendees whenever possible. Video and audio recording and photography for personal archival use only is generally acceptable, unless individuals make it clear that they do not wish to be photographed or recorded, either by wearing a ‘no photography’ badge or by any other means. In that case, any specific photography or recording of them is expressly forbidden. Anyone who persists in filming/recording/photographing Eastercon22 members who have denied their consent will be expelled from the convention.

Social Media

This Code of Conduct applies equally to use of social media such as (but not limited to) Facebook, Instagram and Twitter. Online harassment of, or prejudiced conduct towards, another member of the convention will be treated in the same way as face-to-face misconduct.

Media Relations

Members of the press are expected to abide by this Code of Conduct and also by our Press Policy which is in development.

Sales of Merchandise

The offering for sale of any merchandise at the convention may be undertaken only in designated spaces with permission from the convention.

Financial Transactions

Anyone who owes an outstanding balance to Eastercon22 (e.g. outstanding payment on a membership instalment plan or dealer table rental) must settle that balance before being permitted to attend the convention.

Smoking

Smoking is not allowed in any public buildings, including the convention spaces, restaurants and bars. This includes the smoking of e-cigarettes.

The Hotel

  • Alcohol: we hope to have a Real Ale and Cider bar in addition to alcohol sold in the hotel. Members may take these drinks into all parts of the convention with the exception of the Art Show and the Marketplace rooms.
  • The legal drinking age in UK is 18. Members under the age of 25 may be asked to produce photo ID at any point.
  • Signs: signs can be put up in the convention areas of the hotel, as long as they are laminated and only stuck with White Tak. The Committee has a limited number of sign stands that can be deployed around the rest of the hotel.
  • Gender-neutral toilets will be labelled within the con space of the hotel.
  • We will not be policing the use of disabled toilets and remind all members that some disabilities are invisible.

Weapons

No actual weapon, or any item that can be mistaken for one, may be carried either openly or concealed at any time on properties being used for Eastercon22, with the following exceptions:

  • If you want to carry a weapon or are unsure whether your weapon might be considered realistic, you must present it to Operations. They are the final arbiter of whether the item may be carried and whether it requires peace-bonding.
  • Any actual weapon, or any item that can be mistaken for one, that you have purchased in the Marketplace must be wrapped and immediately transported to your hotel room or vehicle. If you want to carry the item at the convention, please refer to the previous point.
  • If an actual weapon, or any item that can be mistaken for one, is part of your Masquerade costume, you must transport it to and from the staging area wrapped securely unless the item is peace-bonded. The Masquerade director must approve your use of any weapons during the Masquerade Ball.
  • Live steel is prohibited under all circumstances. Operations are the final arbiter of what constitutes live steel.
  • Any weapon, whether actual, realistic, or toy/prop, that is used in a threatening or harmful manner may result in confiscation of the item and/or removal of your membership or pass without refund.
  • The only allowable variation to this policy will be for any convention scheduled programme demonstrations and sanctioned activities in designated areas at specific times, which have been risk assessed.

Failure to adhere to any of the above policies is grounds for the removal of your membership or pass without refund.

Interpretation

Eastercon22 reserves the right to amend these rules at any time without prior or posted notice and reserves the sole right of interpretation.

Please keep in mind that these rules involve, of course, “worst-case” scenarios and are put in place to ensure the safety and comfort of our members. They are not all-inclusive; in all cases, the singular rule that supersedes all others is:

Any action or behaviour that:

  • is illegal, or
  • causes significant interference with convention operations or excessive discomfort to other attendees, or
  • adversely affects Eastercon22’s relationship with its guests, its venue, or the public
  • is strictly forbidden and may result in revocation of membership and/or attendance privileges.
Reclamation 2022